Human Resources Assistants, Except Payroll and Timekeeping

What the job really is

Compile and keep personnel records. Record data for each employee, such as address, weekly earnings, absences, amount of sales or production, supervisory reports, and date of and reason for termination. May prepare reports for employment records, file employment records, or search employee files and furnish information to authorized persons.

At a glance

• Sector: Office & Administrative
• O*NET-SOC code: 43-4161
• O*NET job zone: 3 — medium preparation
• Work sample tasks on file: 12
• Tools and technologies listed: 12

What you actually do

Work sample tasks recorded for this occupation:

• Process, verify, and maintain personnel related documentation, including staffing, recruitment, training, grievances, performance evaluations, classifications, and employee leaves of absence.
• Record data for each employee, including such information as addresses, weekly earnings, absences, amount of sales or production, supervisory reports on performance, and dates of and reasons for terminations.
• Explain company personnel policies, benefits, and procedures to employees or job applicants.
• Provide assistance in administering employee benefit programs and worker's compensation plans.
• Answer questions regarding examinations, eligibility, salaries, benefits, and other pertinent information.
• Prepare and set up for new employee orientations.
• Gather personnel records from other departments or employees.
• Examine employee files to answer inquiries and provide information for personnel actions.
• Search employee files to obtain information for authorized persons and organizations, such as credit bureaus and finance companies.
• Compile and prepare reports and documents pertaining to personnel activities.
• Interview job applicants to obtain and verify information used to screen and evaluate them.
• Process and review employment applications to evaluate qualifications or eligibility of applicants.

Tools and technology

Applicant tracking software, Google Docs, Microsoft Access, Microsoft Excel, Microsoft Office software, Microsoft Outlook, Microsoft PowerPoint, Microsoft SharePoint, Microsoft Visio, Microsoft Word, Oracle HRIS, Oracle PeopleSoft

What employers expect you to already be comfortable with.

Where this job leads

Related occupations — the usual moves up and sideways:

• Human Resources Specialists
• Human Resources Managers
• Eligibility Interviewers, Government Programs
• Payroll and Timekeeping Clerks
• Compensation, Benefits, and Job Analysis Specialists
• First-Line Supervisors of Office and Administrative Support Workers
• Executive Secretaries and Executive Administrative Assistants
• Compensation and Benefits Managers

Getting in

O*NET assigns this occupation job zone 3 (medium preparation). The related occupations above are the realistic routes in and out.

Find openings

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Check this against the source

O*NET OnLine: Human Resources Assistants, Except Payroll and Timekeeping — the authoritative public-domain profile this page is derived from, including the full task list, reported skills and the wage estimates for your region.

Derived and rewritten from the public-domain O*NET database (U.S. Department of Labor / Employment and Training Administration). Figures are observations, not promises — always confirm salary, licensing and visa requirements with the employer and the relevant authority.